Why do you need secure file exchange?

With increasing federal and state compliance regulations and concerns about protecting information privacy, it is becoming critically important to exchange sensitive information via secure methods. However, it remains common practice today for many companies to send confidential or sensitive information via email. Unfortunately, many people are not aware that files sent by email travel across the Internet completely unencrypted.

When we are provided with sensitive information in the course of doing business, we knowingly or not accept responsibility to safeguard it. Clients expect your firm to keep their employee information secure.

State Social Security Number Legislation

Many states are mandating that sensitive personal information, such as social security numbers in emails, be protected and more states are sure to follow suit in the near future.

To view a General Accounting Office report that includes examples of state legislation that has been enacted to restrict the use social security numbers, click here and view Appendix III. This report was prepared in 2005 and, since then, more states have enacted similar legislation. Since your firm is most likely doing business in multiple states, it is imperative that you comply with various state requirements regarding email transmission of social security numbers and other sensitive data.

SecureFileX is Easy to Use

Our service, called SecureFileX, is quick and easy to use. It offers a convenience similar to email attachments, only with far greater security. And you can exchange files that exceed email size limitations. Sensitive employee data is transferred using the latest in encryption technology, making SecureFileX ideal for transmitting the following files:

• Payroll information
• Employee census data
• Anniversary requests
• Loan packages
• Distribution paperwork
• Allocation reports
• Participant statements
• Anything with social security numbers on it